These Rules and Regulations are incorporated into the Exhibit Application and form a binding contract between the exhibitor and the Congress Organizer. They have been formulated in the best interest of the exhibitor and full cooperation of these rules and regulations is required. Any details not specified are subject to decision by the Congress organizer.
Properly badged exhibitors will be admitted to the exhibit hall one hour before show opening each day, and may remain up to one half-hour after show closing each evening. No badges will be issued without identification of company affiliation.
Exhibit booths are assigned on a first-come, first served basis.
Dismantling of booths prior to the official closing of the Exhibit Hall is strictly prohibited.
Exhibitors are requested to e-mail the Congress Organizing secretary with cancellations.
No refunds will be granted after Monday the 1st, September, 2014. If the Exhibitor cancels before Monday the 1st, September , 2014, 50% of the total cost of booth space will be retained by the Congress. If the Exhibitor cancels after Monday the 1st, September, 2014 the Congress Organizer will retain 100% of the total contract obligation. Any space not claimed and occupied, or for which special arrangements have not been made by 5:00pm on Wendnesday, Octover the 1st, 2014 will be forfeited. Full payment for all booth space assigned is due with the submission of your exhibitor application. No applications will be processed without full payment.
Any changes in exhibitor information will result in a 50.00 € fee per change, i.e., change in company description, and change in names of representatives or badge names. On-site badge names or additional names not given with the application to exhibit will result in a 75.00 € fee per name badge.
Payment is expected at time of registration. All changes or additions that are not received before Friday the 26th, September, 2014 will be made on-site at the time of registration.
Full payment must be submitted with the application.
Applications without full payment will not be processed or accepted.
A completed application for space with full payment and all requested information must be received by mail.
Telephone requests will not be honored.
Applications are considered complete when submitted with the following:
· Exhibit application
· Company description
· Names of representatives for badges
Any person, firm or organization not having contracted with the Congress Organizer for the occupancy of space in the exhibit hall will not be permitted to display or demonstrate any products, processes, or services, solicit orders, or distribute advertising materials in the exhibit hall or in any hotel used by the Congress to house registrants. Any noncompliance with this regulation will result in the prompt removal of the offending person and property from the area.
No exhibit will be permitted in a hotel room.
Those companies unable to exhibit, but who would like to send a representative, can pre-register the individual by contacting the Congress Organizer secretary by e mail
The fee for each individual is 400.00 €. This fee entitles representatives to one day of activities in the exhibit hall and general session.
Representative badges may be picked up at the Registration Desk. No distributors, manufacturers, or suppliers will be allowed admission to the exhibit hall unless registered by an active exhibitor. In this case, badge will note only the name of the exhibiting company.
Live demonstrations on any individual are strictly prohibited. Activities must be confined to the limits of the exhibit booth. No demonstrations are to be conducted at any other time or location. Space requested must be large enough to accommodate any activity conducted in conjunction with the actual product. Exhibitors are responsible for monitoring and controlling attendance to prevent aisle congestion.
An exhibitor may not photograph or videotape the exhibits. Photographs or videotaping is not permitted in the general session or meeting rooms without explicit approval of the Congress Organizer.
Exhibitors are free to solicit sales and take orders, but must at all times maintain professional behavior. The Congress Organizer reserves the right to limit or restrict sales activities if such activities are causing a disturbance on the show floor.
Exhibitors are cautioned to have a representative in attendance during set-up hours. The possibility of theft or “mysterious disappearance” of equipment will be greatly reduced if exhibitors take this precaution.
All exhibitors are well advised to follow this same procedure when dismantling exhibits. Be sure a representative is present until boxing and crating of exhibit materials has been completed. The Congress Organizer provide a guard service beginning the first day of move-in and continuing until the exhibit hall is vacated. However, Congress Organizer are not responsible
for any loss or damage to exhibitor property.
Subletting of exhibit space is strictly prohibited.
Warehouse shipping address: Palas Atenea Hotel Paseo Maritimo 29, 07014 Palma de Mallorca Spain.
Materials should not arrive more than a week before the meeting
Advertising in the On-site Program of this meeting is available. Please contact the secretary: Natasja de Deugd
Phone: 0034 620 281 399
Netsalus, Gestora Médica de Servicios Informáticos.
c /Islas Canarias 2 Atico B.   07013  Palma de Mallorca.  Spain.  CIF: B 57537789   Tel: 0034 620 281 399